Physical Inventory Counts
Physical counts let you verify that the quantities recorded in the system match the actual stock in your warehouses and stores. Fenicia supports cycle counts (for a subset of products) and full audits (for an entire location).
Count Types
| Type | Description | When to use |
|---|---|---|
| Cycle count | Verification of a subset of products | Periodic reviews by category or zone |
| Full audit | Verification of every product at a location | Month-end closings, fiscal audits |
Tip
Cycle counts are less disruptive to daily operations. Schedule partial counts regularly instead of relying solely on full audits.
Creating a Count
Start the count
Go to Inventory → Counts and click New count. Select the location you want to verify.
Select the count type
Choose between Cycle count (select products manually) or Full audit (automatically includes all products at the location).
Configure products
For cycle counts, search and add the products you want to count. For full audits, the system loads all products automatically.
Save as draft
Click Create count. The count is saved in Draft status until you begin the counting process.
Count Statuses
| Status | Description |
|---|---|
| Draft | Created but not yet started |
| In progress | Active count; the team is recording quantities |
| Completed | All quantities have been recorded and the count has been finalized |
Live Counting Interface
When a count is In progress, the interface displays:
- Progress bar: Percentage of products already counted
- Product list: With fields to enter the counted quantity
- Variance indicator: Difference between system quantity and counted quantity
- Quick filters: View only pending products, those with variances, or already counted
Start counting
Open the draft count and click Start count. The status changes to In progress.
Record quantities
For each product, enter the physical quantity found. You can use the search bar or a barcode scanner to locate products quickly.
Review variances
The interface automatically highlights products where the counted quantity differs from the system quantity.
Finalize the count
When all products have been counted, click Complete count. Review the variance summary before confirming.
Partial counting
You don't have to count every product in a single session. You can save your progress and continue later. The completion percentage is shown in the counts list.
Variance Detection
When a count is completed, Fenicia generates a variance report showing:
| Field | Description |
|---|---|
| Product / Variant | Item identification |
| System quantity | Recorded stock before the count |
| Counted quantity | Physical quantity recorded |
| Variance | Difference between system and count (positive or negative) |
Significant variances
Large variances may indicate theft, unreported damage, or data entry errors. Review variances and create inventory adjustments to correct the differences.
Next Steps
Need help? Contact support or check our FAQ.