Inventory adjustments let you correct stock quantities when there are discrepancies between the system and physical reality. Each adjustment is documented with a reason, the responsible user, and an approval workflow to maintain traceability.
Record an inventory adjustment when:
Tip
For quick corrections that don't require approval, you can use the quick adjustment from stock management. Formal adjustments are best when you need documentation and approval.
Go to Inventory → Adjustments and click New adjustment. Select the location where the adjustment will be made.
Choose the adjustment reason:
Search for affected products by name or SKU. For each variant, enter the quantity to adjust (positive for increases, negative for decreases).
Add explanatory notes detailing the context of the adjustment. This information is important for auditing purposes.
Click Create adjustment. The adjustment enters Pending status until an authorized user approves it.
| Status | Description |
|---|---|
| Pending | Created and awaiting review and approval |
| Approved | Reviewed and applied; stock quantities have been updated |
| Rejected | Reviewed and denied; no changes are made to stock |
Immediate impact
Stock quantities are modified only when an adjustment moves to Approved status. Pending adjustments do not affect available inventory.
The user records the adjustment with products, quantities, and the corresponding reason.
A user with inventory management permissions reviews the adjustment, notes, and justification.
The reviewer can approve (applying the changes to stock) or reject (leaving quantities unchanged).
Each adjustment maintains a detailed record that includes:
Non-reversible adjustments
Once approved, an adjustment cannot be undone. If you need to revert a change, create a new adjustment with the opposite quantity.
Use filters to find specific adjustments:
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