Recurring services let you manage periodic agreements with your suppliers for expenses that repeat on a regular basis. From /suppliers/recurring-services you can administer contracts for rent, cleaning, maintenance, software licenses, and any other service with periodic billing.
The screen displays all active recurring services with:
Choose the supplier from your directory that provides the service. If they are not yet registered, you can create them directly from here.
Enter a descriptive service name (for example: "Polanco office rent", "Weekly cleaning", "Adobe Creative Cloud license").
Select the billing frequency and amount per period. Define the agreement start date and, optionally, an expiration date.
Add the associated accounting account, cost center, and any relevant notes about service conditions.
Tip
Link each recurring service to a specific account in your chart of accounts so that expenses are correctly classified in financial reports.
Fenicia supports the following frequencies:
| Frequency | Example use |
|---|---|
| Weekly | Cleaning service |
| Biweekly | Landscaping, pest control |
| Monthly | Rent, internet, phone |
| Bimonthly | Water, electricity |
| Quarterly | Preventive maintenance |
| Semi-annual | Insurance policies |
| Annual | Software licenses, domains |
Each recurring service can have the following states:
| Status | Description |
|---|---|
| Active | The service is current and generates payment reminders |
| Paused | Temporarily suspended, does not generate charges |
| Expired | Reached its end date |
| Cancelled | Terminated early |
Reminders
The system will notify you before each billing date so you can verify the supplier invoice and record the corresponding payment.
When a recurring service billing date arrives:
Amount adjustments
If the supplier changes the service price, update the amount in the agreement before recording the next payment to maintain consistency.
View total recurring service spend by:
This data feeds the operating expenses section in your financial reports.