Recurring Services

Recurring services let you manage periodic agreements with your suppliers for expenses that repeat on a regular basis. From /suppliers/recurring-services you can administer contracts for rent, cleaning, maintenance, software licenses, and any other service with periodic billing.

Main View

The screen displays all active recurring services with:

Service name and supplier
Billing period (weekly, biweekly, monthly, annual)
Recurring amount
Next billing date
Agreement status

Creating a Recurring Service

Select supplier

Choose the supplier from your directory that provides the service. If they are not yet registered, you can create them directly from here.

Define the service

Enter a descriptive service name (for example: "Polanco office rent", "Weekly cleaning", "Adobe Creative Cloud license").

Configure frequency

Select the billing frequency and amount per period. Define the agreement start date and, optionally, an expiration date.

Additional details

Add the associated accounting account, cost center, and any relevant notes about service conditions.

Tip

Link each recurring service to a specific account in your chart of accounts so that expenses are correctly classified in financial reports.

Billing Periods

Fenicia supports the following frequencies:

Frequency	Example use
Weekly	Cleaning service
Biweekly	Landscaping, pest control
Monthly	Rent, internet, phone
Bimonthly	Water, electricity
Quarterly	Preventive maintenance
Semi-annual	Insurance policies
Annual	Software licenses, domains

Agreement Management

Each recurring service can have the following states:

Status	Description
Active	The service is current and generates payment reminders
Paused	Temporarily suspended, does not generate charges
Expired	Reached its end date
Cancelled	Terminated early

Reminders

The system will notify you before each billing date so you can verify the supplier invoice and record the corresponding payment.

Payment Recording

When a recurring service billing date arrives:

Verify that the amount matches the supplier invoice.
Record the payment, which will automatically generate a journal entry with the corresponding debits and credits.
Attach the invoice or payment receipt if desired.

Amount adjustments

If the supplier changes the service price, update the amount in the agreement before recording the next payment to maintain consistency.