Chart of Accounts

The chart of accounts is the backbone of your accounting system. From /finance/accounting/chart-of-accounts you define all the accounts used in your journal entries and financial reports.

Hierarchical Structure

Accounts are organized in a tree structure with parent-child relationships. Top-level accounts group categories, while sub-accounts contain the operational detail.

Example hierarchy:

1000 Assets
├── 1100 Current Assets
│   ├── 1101 Cash
│   ├── 1102 Bank Accounts
│   └── 1103 Accounts Receivable
└── 1200 Fixed Assets
    ├── 1201 Furniture & Equipment
    └── 1202 Computer Equipment

Account Types

Each account belongs to one of five main types:

Type	Normal Balance	Examples
Assets	Debit	Bank accounts, inventory, receivables
Liabilities	Credit	Suppliers, loans, taxes payable
Equity	Credit	Share capital, retained earnings
Income	Credit	Sales revenue, other income
Expenses	Debit	Payroll, rent, utilities

Within each type you can assign a more specific subtype for greater granularity in reports.

Creating an Account

Choose location

Navigate the tree to the level where you want to create the new account, or click New Account to create it at root level.

Define basic data

Enter the account number, descriptive name, type, and subtype. If the account will have sub-accounts, mark it as a group account.

Assign parent account

Select the parent account to place it correctly in the hierarchy. Root accounts do not require a parent.

Save

Confirm creation. The account will be immediately available for use in journal entries.

Accounts with transactions

You cannot delete an account that already has recorded transactions. Instead, you can deactivate it so it no longer appears in new entry selectors.

Editing and Deleting Accounts

Edit: Modify the name, subtype, or parent account. The account number cannot be changed once created.
Deactivate: Hide the account from forms without losing historical data.
Delete: Only available for accounts with no associated transactions.

Tip

Use a consistent numeric scheme (for example, 4 digits) from the start. This makes it easier to expand your chart as your business grows.

Searching the Catalog

The top search bar lets you find accounts by number or name. Results display their full path in the hierarchy to avoid confusion between accounts with similar names.

Journal Entries — Record transactions using accounts from your chart.
Fixed Assets — Manage depreciation accounts and long-term assets.
Financial Reports — View balances and income statements by account.